Location, Location, Location: Conference Rooms for International Depositions

The logistics of scheduling depositions overseas can easily overwhelm even the most seasoned paralegal.  Besides preparing the usual Notices and other paperwork, there is travel coordination, tracking down a local U.S. – certified reporter and videographer, finding an experienced interpreter, etc.  On top of all that and additional hurdles intrinsic to international depositions, chances are you are trying to locate the perfect conference room in an area you know little to nothing about.  Reviews can help, but nothing beats experience, and odds are you haven’t traipsed all over Hong Kong or Seoul to scope out the hotels and conference room facilities.  (Japan is the exception, of course, as depositions can be taken only at the U.S. Consulate in Osaka, or the U.S. Embassy in Tokyo.)

Enter the local court reporting team!  Who better to find your deposition location than reporters and videographers living in and traveling all over Asia, or Europe?  For example, the reporter living in Osaka, traveling to Singapore, Taipei, Suwon, etc., and generally providing realtime coverage of legal proceedings all throughout the region, is in the know when it comes to the best hotels and offices to host depositions or meetings.  This reporter can also recommend where to stay, eat, and spend any free time you may have, whether you are interested in art, history, local culture, you name it.

Even better, the reporter and videographer can coordinate the details on your behalf.  If videoconferencing is required, they can set that up for you.  If mobile videoconferencing is a more attractive option to your cost-conscious client, they can ensure the facility has appropriate internet stability, and set up a test beforehand to confirm connectivity speed.  Do you anticipate large print jobs while overseas for your depositions?  Let the reporter and videographer coordinate that aspect for you as well, as they will know the best local printers.  They can even have any documents shredded at the conclusion of the proceedings, and deliver a certificate of destruction for your peace of mind.

International depositions include a number of extra steps and questions.  Is a visa required?  What is the time difference?  (This is very important if members of your team are participating via realtime stream from the U.S.!)  Are there any Hague Convention considerations?  These and other questions can be answered by a firm which has been covering depositions worldwide for over a decade.  From scheduling to receipt of your final transcripts and videos (synced, if you like!), the whole process should be as simple as when you schedule in the States, with professionals who make sure no detail is missed.

For more information on international depositions, contact Planet Depos International Scheduling at 888.433.3767 or international@planetdepos.com.